Executive Assistant - Case Management
Company: Christus Health
Location: Corpus Christi
Posted on: September 26, 2024
Job Description:
Description
Summary: This position is responsible for providing overall
secretarial support to the Executive(s) to whom assigned to
accomplish daily workloads with duties including or comparable to
those indicate below. The Executive Assistant handles a wide
variety of situations involving the clerical and administrative
functions of the executive offices, which often cannot be brought
to the attention of the executive. The Executive Assistant serves
as liaison between the Executives, Medical Staff, Board members,
major donors, associates and the public, making independent
decisions when appropriate and working as part of a team for
overall support of executives. CHRISTUS Spohn Hospital Corpus
Christi - Shoreline overlooking Corpus Christi Bay is the largest
and foremost acute care medical facility in the region, with a full
range of diagnostic and surgical specialty services in cardiac,
cancer, and stroke care. It is the leading emergency facility in
the area with a Level II Trauma Center in the Coastal Bend, staffed
with physicians and nurses specially trained in emergency
services.
- The Pavilion and North Tower house a state-of-the-art emergency
department, ICU, Cardiac Cath Lab and surgical suites
- A teaching facility in affiliation with the Texas A&M
University System Health and Science Center College of
Medicine
- Accredited Chest Pain Center
- Accredited Joint Commission Stroke Team Responsibilities: ---
Meets expectations of the applicable OneCHRISTUS Competencies:
Leader of Self, Leader of Others, or Leader of Leaders. ---
Maintain executive's calendar, scheduling meetings and appointments
as requested; on own initiative, establishes appointment
priorities, reschedules or refuses appointments or invitations, and
draws attention to important dates or conflicts. Prioritizes own
time according to workload demands. --- Plans, coordinates and
participates in administrative and board-level meetings, following
guidelines in Hospital Bylaws, JCAHO Administrative and Board
standards and other regulatory entities, schedules meeting rooms;
orders catering; prepares agendas; does timely mail-outs; takes and
transcribes minutes; coordinates follow-up actions; and, works
directly with Committee Chairs. --- Provides polite, courteous and
professional reception and telephone service; tactfully determines
nature and urgency of business; answers inquiries and resolves
conflicts independently whenever possible using own judgment and
knowledge of hospital operations; refers to appropriate person if
necessary. --- Reads incoming correspondence; determines deadlines
and suspense dates; checks accuracy of documents requiring
executive's signature; summarizes content if needed; provides
necessary backup material for executive's review; offers advice or
initiates reply if appropriate; and, coordinates follow-up as
necessary. --- Composes correspondence requiring understanding of
hospital operations and policies; researches and prepares special
projects or presentations; initiates and maintains large and
complex paper and electronic filing systems, develops method for
organizing and retrieving information. --- Makes complex travel
arrangements for individual executives or groups, authorizing
airline travel, lodging, conference rooms, catering, audio-visual
equipment. --- In the executive's absence, responds to requests for
action or information; if necessary relays to the appropriate staff
member; intercepts requests and helps implement action; insures
timely response; decides whether executive should be notified of
important or emergency matters. --- Provides assistance and
training to peers and subordinates on equipment, hospital policies
and workplace standards. Supervises clerical support as needed. ---
Demonstrates competence to perform assigned responsibilities in a
manner that meets the population-specific and developmental needs
of the members served by the department. --- Appropriately adapts
assigned client assessment treatment, and/or care methods to
accommodate the unique physical, psychosocial, cultural, age
specific and other developmental needs of each client served. ---
Takes personal responsibility to ensure compliance with all
policies, procedures and standards as promulgated by state and
federal agencies, the hospital, and other regulatory entities. ---
Performs all duties in a manner that protects the confidentiality
of patients and does not solicit or disclose any confidential
information unless it is necessary in the performance of assigned
job duties. --- Must have excellent communication skills and
organization skills required. --- Performs other duties as
assigned. Job Requirements: A. Education/Skills
- High School Diploma required. B. Experience
- 3 years of experience in office and calendar management is
required.
- Experience working in supported functions' work processes and
environment is preferred. C. Licenses, Registrations, or
Certifications
- None required. Work Schedule: 8AM - 5PM Monday-Friday Work
Type: Full Time EEO is the law - click below for more information:
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Keywords: Christus Health, Corpus Christi , Executive Assistant - Case Management, Executive , Corpus Christi, Texas
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